The quality and condition of your assets is a make-or-break element in the hire industry.

Whether you’re hiring equipment for a construction site, medical facility or an event, the risk of unsafe assets can lead to disastrous consequences that range from property damage and injury to asset losses and lawsuits.

As a hire stakeholder, this increases the responsibilities you must shoulder.

To prevent fatalities in the workplace, it’s essential that you take every precaution to prevent accidents and promote safety—this means testing your assets regularly, tracking your asset performance, scheduling maintenance, and managing the asset lifecycle.

While there are many ways you can do this, the support of equipment hire software tops the list.

Thanks to its range of features, equipment rental software lets you spot any issues in equipment, perform timely repairs and service of equipment, and maintain your high-quality hire fleet seamlessly.

Test your hire equipment frequently

Regular preventative maintenance testing of your rental equipment is the most reliable way to identify breaks, damages, and other issues that can make them unsuitable for hire. These tests help you stay prepared for equipment repair or when you need to restock.

One thing we’ve always noticed is that the more you prolong a product lifecycle, the more prone to breakdowns it is, putting your customers at risk.

Hire business owners are responsible for monitoring their equipment and recording all tests and checks performed to prevent accidents and ensure that no one is at risk from using faulty equipment.

But regular testing can be a challenge if you don't have the necessary resources. Especially if you’re short-staffed, spending extra time or labour on inventory checking can be unaffordable.

On the other hand, deploying equipment rental software can help you remedy all of this—identify equipment errors, spot damages, and simultaneously lower the burden on your team with digitalised operations.

As a result, you can optimise your asset utilisation and ensure that only the best and the safest equipment are available for hire.

Perform preventive maintenance

Taking damaged equipment out of rotation isn’t enough to maintain the safety of your hire assets. Planning ahead and conducting preventive maintenance can help you lower the risks of your equipment falling into disrepair.

Your equipment rental software will make it easier for you to perform these check-ups —including maintaining service history records and scheduling routine services.

Using up-to-date equipment records and usage history, you can be prepared when your assets are due to have their scheduled maintenance and en

• No equipment is overdue for servicing


• No equipment goes out on hire before servicing


• No assets are unproductive in your workshop when demand is high

You can also plan for when your assets reach their natural end of life by monitoring and analysing the reliability, performance, and profitability of your equipment.

Purchase only the best assets for your inventory

Your records and usage data aren’t just good for maintenance schedules.

By tracking assets that are prone to failure or have a shorter natural life, you can retain records of which brands perform better, compare different models, and identify the most reliable assets.

Then, when you repurchase equipment, you can choose to order your highest performing equipment, decommission any under-performing assets, and build a stock of only the best equipment

As your hire business grows, it becomes more important to stand out from your competitors.

Your customer service should live up to expectations, and a key element of meeting them is high-performing equipment. This helps you avoid on-site breakdowns, regular—and costly—purchases, and also customer complaints and dissatisfaction.

Equipment rental software makes sure your assets are ready and steady on the go

Lack of health and safety enforcement hampers your team’s productivity, leads to losing customers, and can tarnish your brand name.

By deploying equipment hire software, you can avoid these risks, establish higher business standards, and promote sustainability simultaneously.

As experienced partners in equipment rental software solutions, MCS can provide you with customised rental solutions that mitigate the challenges of asset maintenance by ensuring the safety, compliance, and security of your equipment.