GPS (Global Positioning System) technology has made many innovations possible in the modern world, but its benefits go beyond enhancing our transport with the latest satellite navigation technology.

The versatile technology not only helps us get to our destination faster but has also become a handy tool that revitalises business operations.

In the world of equipment hire, this means providing more protection for your assets and your staff, improving the performance of your drivers, and boosting the efficiency of your hire process.

A rental management software solution with integrated GPS tools can make the governance of your hire operations easier, even from remote locations.

Protect your resources when they are out in the field

A successful hire business requires a lot of its resources and personnel working out in the field, and as a result, the protection of staff and assets becomes a high priority for hire business owners.

With GPS tracking on mobile devices, this becomes easy to achieve.

On the one hand, it enhances the communication between your back office employees and your field workers. If team members out on the field need extra help or emergency support, they can share their current location and make calls as required.

On the other hand, it enables you to oversee whether your assets are safe and are used as per the hire contract. By keeping track of the location of your assets, you can ensure that they aren't used during unauthorised hours or in unauthorised locations.

If assets are being used beyond the agreed-upon hours or not at the discussed sites, you can take necessary action, such as charging your clients for the extra asset usage.

Being able to oversee your operations remotely gives you the power to handle your hire operations anytime, anywhere, making the management of your business easier.

Improve driver efficiency

Being able to monitor your staff's processes is vital to ensuring productivity and employee accountability.

This is another hire business goal you can hit with rental management software containing integrated GPS tracking features.

It increases driver safety, which facilitates the safe transportation of your assets as well as the safety and satisfaction of your team. You can monitor your driver's behaviour while they are out on the road, which will encourage them to drive safely and remain within the speed limits.

By tracking their location in real-time you can assign tasks to drivers seamlessly and allocate routes that ensure maximum efficiency.

You can also provide a more enhanced customer experience this way—by keeping your customers updated on asset location and notifying them if a team member is running late.

As your transport process becomes cost-effective, digital, and more fuel-efficient—thanks to optimal route planning—you're also hitting sustainability goals by minimising your impact on the environment with your operations.

Accelerate your operations

Real-time data, efficient processes, and a productive team—all of these factors combine to form an agile hire business that’s proactive rather than reactive. Thanks to GPS, you have the insights you need to make data-driven decisions—whether it’s about ensuring compliance with your contract or making sure your assets are safe.

In other words, rental software with GPS tracking makes sure your operations run smoothly, are eco-conscious, and customer-friendly.

Manage equipment collection from multiple sites

Whether you're a growing or a seasoned hire business, managing a significant amount of inventory is part and parcel of hire management. This task will be particularly challenging if you have to send your assets to remote sites.

With rental management software powered by GPS technology, you can eliminate this challenge by pinpointing the site location as well as the equipment you need to collect.

Allocate tasks based on worker availability

When new hire requests come in, your staff stationed in the office can look at the availability of team members on the road as well as their location.

They can then allocate new jobs to the appropriate person based on their GPS location, lowering the response time for each job.

Rental management software with GPS tracking makes your hire operations smarter

Integrating your rental management software with GPS tracking technology delivers an increased level of protection for your equipment and assets, staff, and customers.

As experienced partners in hire software solutions, MCS can provide your rental business with bespoke solutions that can ensure the maximum protection and utilisation of your assets.